VILLAGE OF PORT BYRON

COMMITTEE OF THE WHOLE

120 S. Main Street

Port Byron, Illinois 61275

AUGUST 7, 2006

The Committee of the Whole meeting was called to order at 6:00 p.m. on August 7, 2006, by Mayor Mike Ferretti. The Pledge of Allegiance was recited.

Roll Call #1: Present: Trustees Courtland Pieper, Jeanine Ingalls and Jerry Conner, Judy VanPaemel, Dennis Healy

Absent: Trustee Larry West (Resigned effective 7/11/06)

Also present: Janet Fletcher, Village Clerk; Kevin Farrell, EMC Representative; Nancy Searl, Deputy Clerk; Donna McCormick, Treasurer; Paul Garza, Police Officer; Scott Kammerman, Missman Stanley & Associates Engineer; and Graham Lee, Attorney.

GALLERY: Mr. Bruce Peterson, a Port Byron resident, reviewed his request for resurfacing North Shore Drive. The request asks for funding support $12,000 from the village; the residents along N. Shore Drive will pick up the remainder of $15,000 (bid received for $27,000).

Trustee VanPaemel said she would contact Kathy Orr, the TIF Attorney for the Village, and get an opinion from her on the use of TIF funds for the project. Since the project would only serve a small portion of the village population, it may not be available for TIF funding.

Even if TIF funds are utilized there may be additional costs involved with regard to engineering and inspecting. Trustee Pieper expressed concern that the village can not make funds available for everything for everyone who may make a request of this type.

Mr. Peterson is concerned that costs will rise and would like direction from the board this month.

FINANCE

1. A new purchase order request was presented for a computer for the Village Clerk’s office at a cost of ~$800 from J & R PC. This request will be on the Consent Agenda for the 8/14/06 meeting.

2. A new purchase order request was presented for a recorder for use during board meetings at a cost of ~$755 from ECS, Inc. Unit would include a hard case, AC adapter and compact flash recorder. This request will be on the Consent Agenda for the 8/14/06 meeting.

3. The Treasurer’s report for 7/31/06 was presented for review.

TIF DISCUSSION

1. A bill of $90.75 for legal services from 6/1/06 to 6/2/06 was presented from Kathleen Orr & Associates for payment.

2. Trustee VanPaemel reported that Ken Williams had the preliminary copy and changes written up for the Simpson Addition and it will be reviewed by Kathy Orr.

COMMITTEE REPORTS

A. PUBLIC SAFETY COMMITTEE

1. Police

a. July Police Report was presented and reviewed.

b. Trustee Healy reported having a meeting with Captain Fisher of the R.I. County Sheriff’s Dept. regarding police coverage for The Tug. All permits are in place.

2. FIRE

a. July 06 report was reviewed.

b. Chief Poel reported that the tanker truck will be in on Wednesday this week.

3. Ambulance - None

4. Public Health

a. A check for $2,303 has been received from the Rock Island County Solid Waste Management Agency. The board asked that a $1,500 donation be made to the Riverdale Education Foundation from this check. This request will be on the Consent Agenda for the 8/14/06 meeting.

b. An application for the Solid Waste Assistance Grant (SWAG) program has been received. The grant is for $1,535, with the deadline for application on September 6. The board suggested benches made of recycled material might be a good use of grant funds. Kevin Farrell will check into what type projects would be grant acceptable.

b. Regarding the Wilson property Attorney Lee reported a quiet title action was filed on July 10. After 30 days the matter should be finalized.

B. PUBLIC WORKS COMMITTEE

1. EMC – The monthly report for June 2006 was presented and reviewed.

2. Water & Sewer

a. Invoices were presented in the amount of $482.87for gravel and trucking for road to Well #4. This was necessary due to the road washing from recent rains and the need to get heavy equipment to the well site.

b. Scott Kammerman reported that the well is at 205’ and the drilling may need to go somewhat deeper to hit more stable rock conditions to end the casing. The well drilling will be going to 450’ for water and should be there by the end of the month.

c. The target date for the IEPA loan is 8/18/06 and is moving through the channels for approval.

d. The loan application packet shows that a rate increase in water rates will be required. This increase must be made before the first payback of funds.

3. Buildings & Grounds - None

4. Streets & Street Lights

a. Repairs to the downtown streets have been completed. Actual costs came in less than anticipated: Heat Scarifying $53,970.97, and Micro-Surfacing $49,781.59.

b. Three trees were taken down on Cherry Street. Invoice for removal has not been received.

c. Street information for the Tug has been decided and some streets will be designated as "one way" for the event. Barricades will also be used for traffic control.

5. Cemetery – The cemetery entrance will be chained off during the Tug.

C. PUBLIC FINANCE COMMITTEE

1. Zoning

a. Mr. Paul Gusse, of the Health Department, met with Larry Molitor concerning septic tanks and geo systems and the necessity of recording well locations for cross-reference. The village also should keep copies of these records for use when sewer lines will be dug. Larry will coordinate this project.

b. There are two rezoning requests and one variance request that will have to go before the Zoning Board. A date has not yet been set.

c. There is still some confusion regarding future pay for Larry Molitor as building inspector. Mayor Ferretti will talk with Larry again regarding his request for salary.

3. Planning - A meeting of the Planning Commission will be held on

August 23, 2006, at 7:00 p.m.

3. Ordinance – No ordinances to review

4. Grants & Audits – No report

4. Personnel

a. Mayor Ferretti read a letter of resignation from Steve Rathburn, Police Chief effective July 28, 2006. He has taken a job with ALCOA. Chief Rathburn is requesting a pay-out of his accrued 30 days sick time. He is also requesting his two week vacation time, using one week of vacation and receiving a pay-out for the remaining one week.

b.

Mayor Ferretti read a letter of resignation from Trustee Larry West effective 7/11/06. Larry noted he had sold his Port Byron residence and would be moving out of the area.

CORRESPONDENCE

a. A thank-you was read from Harry and Kathy Orr regarding a medical emergency at their home.

b. Mayor Ferretti said he would be signing a proclamation making the month of September "Save A Life" month. No costs are involved.

c. Information regarding the IML 93rd Annual Conference in Chicago was presented. Members of the board and other elected officials are encouraged to attend this conference.

d. Trustee Pieper reported that Bi-State will be hosting more planning seminars this fall.

OLD BUSINESS - Kevin Farrell reported he has not received a reply from the railroad to his letter regarding the river property.

NEW BUSINESS

a. The new IML Municipal Handbooks are in and will be distributed to board members. Other books, including the Illinois "Sunshine Laws" are also available in the Clerk’s office for review or for ordering.

b. Mayor Ferretti reported that Amanda Squibb is asking for his signature to allow a sign at the village limits regarding outstanding Riverdale High School accomplishments. The board gave him vocal approval for signing the request.

GALLERY – Mr. Bobby Ellis, a retired police officer from East Moline, stated he would like to fill the office of Police Chief. He has many years experience and noted it will not affect his pension in any way, nor will it affect his insurance from East Moline.

There being no further business, Trustee Conner moved, seconded by Trustee Ingalls, that the committee of the whole meeting adjourn at 7:51 PM

ROLL CALL #2: Ayes: Ingalls, , Pieper, Conner, VanPaemel, Healy

Nays: None

Absent: West (resigned 7/11/06)

Motion carried.

_________________

Approved (Date)

                  ________________________

Mayor Mike Ferretti

_________________________

Janet Fletcher, Village Clerk

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