BOARD MEETING

VILLAGE OF PORT BYRON

120 S. Main

Port Byron, IL  61275

January 8, 2007

6:00 P.M.

The monthly Board Meeting was called to order with the Pledge of Allegiance by Mayor Mike Ferretti at 6:00 p.m. on January 8, 2007.

Roll Call #1:  Present:  Trustees: Dennis Healy, Jerry Conner, Dustin Enright, Terry Sorensen and Jeanine Ingalls

Absent:  None

Also present: Police Chief, R.L. Ellis; Missman, Stanley & Associates Engineer, Scott Kammerman; Larry Molitor, Building Inspector; Mike Poel, Fire Chief; and EMC Representative, Kevin Farrell; A quorum was declared.

GALLERY:   No comments

ADMINISTRATIVE:   Mayor Ferretti asked the board to approve Mr. Harold French to fill out the remainder of the term vacated by Judy VanPaemel.

1.  Motion by Trustee Ingalls, seconded by Trustee Enright, to approve mayoral appointment of Mr. Harold French to fill the remainder of the term for Judy VanPaemel (term ends 3/31/06).

Roll Call #2:  

Ayes:               Trustees: Dennis Healy, Terry Sorensen, Jeanine Ingalls

Dustin Enright and Jerry Conner

Nays:               None

Absent:               None

Motion Carried

2. Mr. French was duly sworn into office by Clerk Fletcher and took his seat on the board.

FINANCE:      1.      Treasurer’s report for December 2006 was reviewed.  (Item E on Consent Agenda).

2.      The bills were reviewed for payment (Item G on the Consent Agenda).

TIF      1.      Mayor Ferretti asked that Attorney Clayton Lee explain how voting is handled regarding members of the board who live or do business within a TIF district.  Attorney Lee explained that any board member living or having business interests within a TIF district would have recuse him or herself from voting on anything within that particular TIF district.  Voting would be allowed on any other TIF district.  (Port Byron has only one TIF district.)

2.      Motion by Trustee Ingalls, seconded by Trustee Conner, to remove Item F from the Consent Agenda.  All ayes, no nays (D. Enright recused himself from voting) (bill from K. Orr for payment of $338.25 for professional services for the month of November 2006 was removed from consent agenda).

3.      Mayor Ferretti reported that a request for TIF funds from Mr. Philbert for  the ambulance barn needs to come clarification.  He will review this again and get back to the board at a later date.

4.      Mayor Ferretti reported reviewing the Ehlers report with Ken Willams, Dennis Healy and Kathy Orr.  Ehlers & Associates will be asked to redo the report since Kathy and Ken feel there are areas that need clarification.

5.      Trustee Healy reported that a portion of TIF money can be used for any debt service.

COMMITTEE INFORMATION

A.            PUBLIC FINANCE COMMITTEE

1.                  Zoning – Mayor Ferretti read a letter of resignation from Zoning Board chairman, Mr. Jay VanPaemel.  The Zoning Board will be asked to select a new chairman and another member will be appointed to the board by Mayor Ferretti.

2.                  Planning  - A Planning Commission meeting is set for January 17, 2007 at 7:00 p.m.  Several items will be discussed, including a request to consider a RCO plan for 711 N. High.  Before any recommendations are made to the Village Board regarding that property, a public hearing will be required and notification given to neighbors. 

3.                  Ordinance – None

4.                  Grants & Audits – None

5.                  Personnel - None

B.            PUBLIC SAFETY COMMITTEE

1.                  Police - Monthly Report (Item I on Consent Agenda)

2.                  Fire - Monthly Report (Item J on Consent Agenda).

3.                  Ambulance – No new report

4.                  Public Health – Report was made regarding garbage blowing all over from an open dumpster on Main Street.  Property owner reported the dumpster will be hauled away this week.  Some of the debris (insulation) was from the razing of a house on High Street.

B.            PUBLIC WORKS COMMITTEE

1.                  EMC – Monthly report for November (Consent Agenda Item M)

2.                  Water & Sewer

a.            Mayor Ferretti reported that the well has passed two consecutive bacterial tests.  Kevin Farrell reported that water from the new well is being used to test the lines installed by Valley Construction.  The use was approved by the EPA as long as water is chlorinated.

b.            Costs for the Washington Trip to be attended by T. Sorensen and K. Farrell should be taken from the water/sewer account.  Next year a line item should be included in the budget for this trip.  (Consent Agenda item K).

c.            Reported that as of 1/5/07 $2,780 extra has been added to the Peerless bill for additional testing and pumping.  The final total will probably be a little bit higher.

d.            Peerless Pump billing to date is $5,670 (Consent Agenda item H)

e.            Scott Kammerman reported that information from the IEPA asked that no new bid letting for the water treatment plant or road be let until 3/1/07.  The permanent pump bid letting date will be discussed at the next water/sewer meeting and information brought to the board next month.

f.            Meadow Equipment has called the village hall asking for payment.  They were told that the lawyers are discussing payment and we are waiting for the final Peerless bill and the straightness test to be completed.

g.            Trustee Sorensen asked that Item L, his request for a lean to extension to north storage building, be removed from the consent agenda for consideration at a later date.  No objections.

3.                  Buildings & Grounds  - No new report

4.                  Streets & Street Lights – The Village Christmas Lighting Displays have been judged and a $50 award given to each winner ($250 supplied by MidAmerican Energy).  Winners are:

Religious – Ann & Mark Danger

Original – Betty Baff

Holiday Spirit – Tom & Virginia Carpenter

Best of Show – Rod & Peggy Tapscott

Best Lights – Dr. Steve Breau

5.                  Cemetery – No new report

6.                  Administration - None

CONSENT AGENDA

            Motion by Trustee Conner, Seconded by Trustee Sorensen, to approve the Consent Agenda with the removal of items “F” and “L”.

Roll Call #3:

                                    Ayes:                  Trustees:   Enright, Conner, Ingalls, Sorensen, French and

                                                                   Healy

                                    Nays:                  None

                        Absent:  None    

            Chairman declared motion carried

Motion by Trustee Conner, seconded by Trustee Ingalls, to pay Kathy Orr, TIF Attorney, $338.25 for professional services for the month of November 2006.

Roll Call #4:            

Ayes:            Trustees: Healy, Sorensen, French, Ingalls and Conner

Nays:                        None

Absent:               None

Other:                Trustee Enright recused himself from the vote since it

regarded the TIF District.

Chairman declared the motion carried.

CORRESPONDENCE – The Northwest Municipal Association will meet on 1/18/07 at the Heritage Center in Hampton, Illinois, at 6:30 p.m.

OLD BUSINESS – None 

NEW BUSINESS – No new items

GALLERY-  None

There being no further business, at 6:51 p.m. Trustee Conner moved, seconded by Trustee Healy, to adjourn the board meeting.

            Roll Call #5:

                  Ayes:                  Trustees: Conner, Ingalls, Sorensen, French, Enright and Healy

                  Nays:                  None

                  Absent:      None

            Chairman declared motion carried.

______________________                            ________________________

Approved (Date)                                             Mayor Pro Tem, Jerry Conner

                                                                        _________________________

                                                                        Village Clerk – Janet Fletcher

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