BOARD MEETING
VILLAGE OF PORT BYRON
120 S. Main
Port Byron, IL 61275
July 10, 2006
6:00 P.M.
The monthly Board Meeting was called to order with the Pledge of Allegiance by Mayor Mike Ferretti at 6:00 p.m. on July 10, 2006
Roll Call #1: Present: Trustees Judy VanPaemel, Larry West, Courtland Pieper,
Dennis Healy, Jeanine Ingalls and Jerry Conner
Absent: None
Also present: Village Deputy Clerk, Nancy Searl; Police Chief, Steve Rathburn; Treasurer, Donna McCormick; Missman, Stanley & Associates Engineer, Scott Kammerman; EMC Representative, Kevin Farrell; Temp. Building Inspector, Larry Molitor; and Village Attorney, Clayton Lee. A quorum was declared.
GALLERY: Mr. Ken Croken from Genesis Medical answered questions regarding the closing of Dr. Jim Bulls office in Port Byron. Mr. Boots Knapp presented petitions to Mr. Croken asking that the office remain open. Several reasons were cited for closing the office, with the primary reason being the loss of revenue. Also, with changes in the Medicare system payments for services will be decreased. Also mentioned was the delay in receiving payment from Medicade. Mr. Croken said that Project Now would be available to transport people to a different office, i.e. Silvis or LeClaire. It was also reported that the building will be available for lease.
FINANCE: 1. Treasurers report for June 2006 was reviewed. (Item C on Consent Agenda).
2. Bill packets were reviewed. (Item Q on Consent Agenda)
3. A truck lease for 5 years with Reynolds Ford was discussed (Item D on the Consent Agenda).
2. Discussed proposal from Ehlers & Associates as presented in their letter of May 30, 2006. Items F and G were removed from the consent agenda for separate motion.
3. Cost for this years dues with the TIF Association will be $187.50 (1/2 price since we joined so late in the year last year). (Consent Agenda Item U added).
4. Trustee VanPaemel suggested that since the responsibilities of the TIF Treasurer would be increasing, Mr. Lou Dilauro has been approached about being the TIF Treasurer. Donna McCormick, the current TIF Treasurer said she would be willing to turn over this position. A question of wages for Mr. Dilauro was raised, and the discussion will be continued at the next committee of the whole meeting. At this time Mrs. McCormick will remain treasurer for both the TIF and village accounts.
COMMITTEE INFORMATION
A. PUBLIC SAFETY COMMITTEE
1. Police
a. Monthly Report (Item H on Consent Agenda)
b. Chief Rathburn asked for any questions or concerns from the board regarding the upcoming Tug event. Trustee Conner said the streets will be resurfaced in plenty of time for the event. The carnival rides will start on Thursday evening.
c. Discussion was held regarding the binding and non-binding voter question about the police department. Request was made to remove items S and T from the Consent Agenda for individual motion.
2. Fire
a. Monthly Report (Item I on Consent Agenda)
b. Payment for tanker truck of $10,250 to be paid from the Capital Reserve Funds (Item J on Consent Agenda).
3. Ambulance Contract for 10/15/06 through 7/15/07 of $27,681.23 (Consent Agenda Item K).
4. Public Health No new information on Wilson property. Letter has been sent from Attorney Lees office to Attorney Sutton indicating the village will begin condemnation on the property if this has not been resolved by the end of August.
B. PUBLIC WORKS COMMITTEE
1. EMC Monthly report for June (Consent Agenda Item L)
2. Water & Sewer
a. The public needs to be reminded again regarding the seriousness of conserving water.
b. Discussed Ordinance 061007 regarding emergency water conditions. Item M to be removed from the Consent Agenda for separate motion.
c. Resolution 061007R1 a Resolution of Intent Regarding National Flood Insurance was presented and discussed (Consent Agenda Item N).
d. Resolution 061007R2 a Resolution Authorizing a Representative to Sign Loan Documents (M. Ferretti) was presented and discussed (Consent Agenda Item O).
e. Annual NPDES Permit Fee invoice was presented for approval (Consent Agenda Item P)
f. Meadows should begin drilling the well next week.
g. The PEID time is over and no comments or correspondence has been received.
3. Buildings & Grounds - No new report
4. Streets & Street Lights
a. Discussion was held regarding the request presented for funds to improve North Shore Drive. If MFT funds were to be used, the village would have to comply with the MFT rules, ie. engineering, bid process, etc. If the residents would be willing to pay for the entire project, the village would have to be involved in determining the quality and scope of work to be done since it is a village street. The boards consensus is that they are not interested in the project at this time.
b. A notice was presented by K. Farrell regarding street resurfacing within the downtown area of the village.
5. Cemetery No new report
C. PUBLIC FINANCE COMMITTEE
1. Zoning
a. Mr. Paul Gusse from the Health Department is asking that a meeting be set up with village officials, including zoning, to discuss the unique situation with use of septic tanks within the village.
b. Board discussed appointing Larry Molitor as full-time Building inspector for the village. He estimates his fee would be approximately $1,000 per month (wages and expenses).
c. Several swimming pools in the village are not in compliance with the village ordinance. Notices to comply should be made.
2. Ordinance None
3. Planning Report of a meeting with Bi-State was presented regarding a comprehensive building plan for the village.
4. Grants & Audits No new report
5. Personnel No new report
CONSENT AGENDA
Motion by Trustee West, Seconded by Trustee Healy to remove items F, G, M, S and T from the Consent Agenda.
Roll Call #2
Chairman declared motion carried
Motion by Trustee Conner, Seconded by Trustee West to approve the Consent Agenda with the removal of items F, G, M, S and T.
Roll Call #3
Chairman declared motion carried
ITEM | Action | Description |
A | Approve | Minutes from 06/12/06 Board Meeting |
B | Approve | Minutes from 07/03/06 Committee of The Whole Meeting |
FINANCE |
|
|
C | Accept | Treasurer's Report for 6/30/06 |
D | Approve | Reynolds Ford truck lease for 5 years at $12,980.99 per year for a F550 |
|
| dump truck. |
TIF |
|
|
E | Approve | Payment of $90.75 to K. Orr for professional services rendered |
F |
| Removed from Consent Agenda |
G |
| Removed from Consent Agenda |
PUBLIC SAFETY |
|
|
H | Accept | Monthly Police Report for June 2006 |
I | Accept | Monthly Fire Report for June 2006 |
J | Approve | Payment of $10,250 for Fire Department tanker to be taken from the |
|
| Fire Department Capital Reserve Funds. |
K | Approve | Ambulance Contract for 10/15/06 through 7/15/07 at $27,681.23 |
PUBLIC WORKS |
|
|
L | Accept | EMC Monthly report for May 2006 |
M |
| Removed from Consent Agenda |
N | Approve | Resolution 061007R1 Resolution of Intent Regarding National Flood Insurance |
O | Approve | Resolution 061007R2 Resolution Authorizing a Representative to Sign Loan |
|
| Documents |
P | Approve | Payment of Annual NPDES Permit Fee of $2,500 |
PUBLIC FINANCE |
|
|
Q | Approve | Payment of bills as presented in trustee packets |
ADMIN. |
|
|
R | Approve | Payment of $10 per hour plus mileage and costs to Larry Molitor to be |
|
| acting Building Inspector for the remainder of fiscal year 2006. |
S |
| Removed from Consent Agenda |
T |
| Removed from Consent Agenda |
Motion by Trustee VanPaemel, Seconded by Ingalls to accept the proposal from Ehlers & Associates for development of Key Financial Strategies for the village at a cost of $7,000.
Roll Call #4
Chairman voted Yes to break the tie vote and then declared motion carried.
Motion by Trustee West, Seconded by Healy to adopt Ordinance 061007, An Ordinance restricting water use in the village during emergency water conditions.
Roll Call #5
Chairman declared motion defeated.
Motion by Trustee Ingalls, Seconded by VanPaemel to place a non-binding question to the voters at the November election whether to keep the current police department within the village or to out-source the department.
Roll Call #6
Chairman voted No to break the tie vote and then declared motion defeated.
CORRESPONDENCE No new correspondence
GALLERY Angie Bruno expressed disappointment in the vote of the board concerning the Police Department. Bill McCormick stated that making this type decision for the village is a function of the elected board.
There being no further business, At 8:50 p.m.Trustee Conner moved, seconded by Trustee West, that the regular board meeting adjourn.
Roll Call #7
Chairman declared motion carried.
______________________ ________________________
Approved (Date) Chairman Mike Ferretti
_________________________
Village Clerk Janet Fletcher
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