VILLAGE OF PORT BYRON
COMMITTEE OF THE WHOLE
120 S. Main Street
Port Byron, Illinois 61275
DECEMBER 4, 2006
The Committee of the Whole meeting was called to order at 6:00 p.m. on December 4, 2006, by Mayor Mike Ferretti. The Pledge of Allegiance was recited.
Roll Call #1: Present: Trustees Jeanine Ingalls and Jerry Conner, Judy VanPaemel, Dennis Healy and Terry Sorensen
Absent: Trustee Courtland Pieper
A quorum was declared
Also present: Janet Fletcher, Village Clerk; Kevin Farrell, EMC Representative; Nancy Searl, Deputy Clerk; Bob Ellis, Police Chief; Don Carey, Asst. Fire Chief; Larry Molitor, Building Inspector; Scott Kammerman, Missman Stanley & Associates Engineer; and Graham Lee, Attorney.
Mayor Ferretti stated that, in an effort to keep the meeting time at a minimum, once the gallery has had an opportunity to comment at the beginning of the meeting, he will not accept gallery comments or questions during the remainder of the committee reports. At the end of the meeting he will again ask for gallery questions or comments for a limited period.
GALLERY: No comments
FINANCE
1. Treasurer’s report for November will be presented at the next meeting.
2. Michelle Neels, Treasurer, will be in the village office for training on December 5, 2006.
3. The Truth-In-Taxation Meeting will be held on 12/11/06 at 5:00 p.m. The proposed Tax Levy shows a 23.87% increase.
TIF DISCUSSION
1. A meeting will be held on 12/5/06 at 4:00 p.m. with Ken Williams and Kathy Orr to cover TIF structure and present status. The Riverdale Superintendent has been asked to attend the meeting along with any interested school board members.
2. An invoice for $536.25 was presented from Kathleen Orr for professional services 10/17, 10/27 and 10/30/06.
3. Trustee VanPaemel reported that Beth Reuyl of Ehlers & Associates is doing a position paper regarding the proposed sewer system.
COMMITTEE REPORTS
A. PUBLIC FINANCE COMMITTEE
1. Zoning
a. Letters have been sent out to correct the Port Byron addresses in the 911 system.
b. Contract for the demolition of the R. Sharp residence on High Street has been awarded.
c. Big River Motorcycle Shop will be rebuilding following a fire at the facility.
d. Larry Molitor recommended replacing the 1997 Uniform Building Code with the 2006 International Building Code.
e. Larry Molitor recommended adopting the 2006 International Property Maintenance Code.
f. Larry also suggested the Planning Commission research replacing the current Zoning Ordinance from 1974 with the more current version such as the RI County Zoning Regulation or the 2006 International Zoning Code
2. Planning
Mr. Bruce Petersen, representing the Planning Committee, presented the following information regarding the 11/29/06 meeting
a) The minutes from 10/23/06 and a written report of findings were presented and approved.
b) The recommendation from the Planning Commission to the Village Board is to approve a Zoning Change at 118 N. Main Street from C2 to C1 was approved.
c) The proposed parking plan for the new commercial buildings on North Main Street was passed to the Village Board with the recommendation for final approval.
d) The Planning Commission would like to hold regular meetings the third Wednesday each month at 7:00 p.m. in the Village Hall.
e) A Draft of minutes from each meeting will be made available to the board for review within 10 days and will be presented to the Planning Commission for approval at the next scheduled meeting.
f) The Planning Commission wants to do a complete Comprehensive Plan for the Village in conjunction with Bi-State. The cost to the village will be from $14,000 to $16,000 and will be payable upon completion of the study in the year 2009. This will give the board three years to work the funding into the budgets. The information that is now available from Bi-State is outdated and is of little value to the village.
g) The Planning Commission and Zoning Board need to act as
one group to complete the comprehensive plan. Residents
of the village should also be involved to make this a viable
study.
3. Ordinance – No report
4. Grants & Audits – No report
5. Personnel
a. Courtland Pieper has resigned his position as Trustee effective 12/1/06.
b. Mayor Ferretti will appoint Mr. Dustin Enright at the next meeting to fill Mr. Pieper’s post until the next election in April.
B. PUBLIC SAFETY COMMITTEE
1. Police
a. Monthly report for November was presented.
b. Chief Ellis thanked Steve and Donna Enright for doing upkeep on the police cars.
c. Chief Ellis presented a paper outlining the duties of Police Lieutenant in the department.
d. Thank you was extended to the Library for purchasing new business cards for the department.
e. An advertisement for new part-time officers will be placed in several newspapers. Applications to be accepted until 1/15/07.
2. FIRE
a. November 2006 report was reviewed.
b. Truck #4 is out of service due to problems with the carburetor. Repairs should be made tomorrow.
c. Don Carey reported the 304 calls have been made so far this year by the department.
d. The Fire Association handed out CO2 and smoke detectors at the Christmas Walk.
3. Ambulance - None
4. Public Health - None
C. PUBLIC WORKS COMMITTEE
1. EMC
a. The monthly report for October 2006 was presented and reviewed.
b. Switching the chassis from the old truck is bid at $3,693 from Koenig Body.
2. Water & Sewer
a. Peerless started work today and will test the new well tomorrow. A complete picture should be available in about a week.
b. Reported that no more loans would be available to the village until the problem with Meadow is settled. The letter needs some clarification as to the type funds being noted. Scott Kammerman will try to get the specifics from the EPA.
c. The village has a new NPDES permit for the waste water.
d. The $250,000 STAG Grant for the STP could now move forward. Financing is the key to any advancement. Right now the board feels the primary goal is getting the water situation under control.
e. A contract with Watertower Paint & Repair was presented for painting the tower. The contract locks the price in at $29,709 for the year 2015. There is an “out” clause that would let the village out of the contract if they would chose to do so in the future.
f. The clean towel service will be switched to Phelps. Cintas has been notified that their services are no longer required. The contract which was signed by Larry West was not brought to the board for approval and was therefore void under State statues.
3. Buildings & Grounds - No report
4. Streets & Street
a. A request has been received to put in a culvert on Rock River between High and Main Street so the resident can enter from Rock River instead of from Main Street. As long as the proper size culvert is installed, the board had no objection to this being done.
b. A letter has been sent to the resident with property at High Street and Rock River have until December 15 to cut the ornamental grass, as it is causing a traffic hazard.
c. A check for $250 has been received from MidAmerican Energy to make awards for Christmas lighting displays. Five awards of $50 will be made to residents within the Port Byron area.
5. Cemetery – No report
6. Administrative – A request has been received to extend tavern and restaurant hours to 2:00 a.m. on New Year’s Day. The normal closing hours on Sunday is 12:00 midnight.
CORRESPONDENCE
Mayor Ferretti reported having the following information available for review by the board:
a. The Mississippi River guide regarding recreation “Along the River” is requesting the village renew its ad for next year at a cost of $173. The board felt the mayor could be authorized to place this ad.
b. The Northwest Municipal League Christmas Program will be hosted by the Village of Milan on 12/13/06 at 6:30 p.m. Cost for the evening is $14.
OLD BUSINESS - McClure Engineering continues to invoice the village for services. Attorney Lee sent a letter to McClure indicating the village would no longer respond to invoices sent. The invoice is now up to $12,684.81.
NEW BUSINESS – None
GALLERY – None
There being no further business, at 7:48 p.m. Trustee Conner moved, seconded by Trustee Ingalls to adjourn the board meeting.
Roll Call #2
Chairman declared motion carried.
_________________ ________________________
Approved (Date) Mayor Mike Ferretti
_________________________
Janet Fletcher, Village Clerk
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