VILLAGE OF PORT BYRON

SPECIAL MEETING

120 S. Main Street

Port Byron, Illinois  61275

OCTOBER 19, 2006

A Port Byron Board Special Meeting was called to order at 6:05 p.m. on October 19,  2006, by Mayor Mike Ferretti.  The Pledge of Allegiance was recited.  

Roll Call #1:  Present:      Trustees: Jeanine Ingalls, Judy VanPaemel, Terry Sorensen, Courtland Pieper and Dennis Healy

Absent:       Jerry Conner

A quorum was declared

Also present: Janet Fletcher, Village Clerk; Nancy Searl, Deputy Clerk; Donna McCormick, Treasurer; Kevin Farrell, EMC Representative

The meeting as published in The Dispatch and posted at the village hall; board members were notified.  The following notice was published:

      The village board will meet in open session on Thursday 10/19/06 at 6:00 p.m. in the village hall, 120 S. Main, Port Byron, Illinois.  Discussion items relate to the TIF District and to the study done by Ehlers & Associates.

Mayor Ferretti stated the reasons for the meeting as noted above.  The meeting was then turned over to Trustee VanPaemel, who introduced Ms Beth Reuyl from Ehlers and Associates.

Ms. Reuyl presented a report regarding Key Financial Strategies-Workshop One.  (This is the first of three workshops planned)  Ms. Reuyl stated that the village financial situation looks good for the future, but is very bad short term.  She suggested looking at various methods to improve revenue.  Specifically she mentioned the utility taxes currently in place.  Other areas of additional revenue might be increased fees (minimal impact) and a shift from taxes to user fees on  garbage.  She reported that the minimum funds to have on hand would be two months operating expenses, while the recommended is six months.  The village is working toward this goal but is not even at the minimum at this time.

Questions on some of the figures presented were raised and the questions will be addressed before the next workshop.  Ms. Reuyl asked that the board and each department estimate and prioritize their needs for capital expenditures for the next 10 years.

In regard to the 20% TIF funds to the school district, Ms. Reuyl reported that the statues have changed since the contract was written.  To have an attorney tsign off on the annual report would require a correction to the amount turned over to the school district.

Ms. Reuyl stated that the next workshop will be in from two to three months.  Information from the board and changes to the report presented today will be updated and discussed at that time.

There being no further business, Trustee Ingalls moved, seconded by Trustee Sorensen, that the special meeting adjourn at 7:25 PM

ROLL CALL #4:              Ayes:                        Ingalls, Sorensen, VanPaemel, Pieper

                                                                             Healy  

                                            Nays:              None

                                           Absent:            Conner

                        Motion carried.

_________________                                ________________________

Approved (Date)                                         Mayor  Mike Ferretti

                                                                        _________________________

Janet Fletcher, Village Clerk

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