BOARD MEETING
VILLAGE OF PORT BYRON
120 S. Main
Port Byron, IL 61275
September 11, 2006
6:00 P.M.
The monthly Board Meeting was called to order with the Pledge of Allegiance by Mayor Mike Ferretti at 6:03 p.m. on September 11, 2006
Roll Call #1: Present: Trustees Judy VanPaemel, Courtland Pieper, Dennis Healy, Jeanine Ingalls and Jerry Conner
Absent: None
Also present: Police Officer, Paul Garza; Missman, Stanley & Associates Engineer, Scott Kammerman; EMC Representative, Kevin Farrell; and Village Attorney, Clayton Lee. A quorum was declared.
AGENDA CHANGES
Mayor Ferretti asked that the Executive Session, Item XII on the agenda, be amended to include discussion of a probable litigation 5 ILCS 120/2(c)(5).
Mayor Ferretti asked for a change in the Consent Agenda so that the vote on approval of Mr. Terry Sorensen could be moved to the beginning of the meeting.
Motion by Trustee VanPaemel, seconded by Trustee Ingalls, that Item J (Mayoral Appointment of Terry Sorensen to fill term of Larry West until the next Municipal election in 2007) be removed from the Consent Agenda for a stand-alone motion.
Roll Call #2:
Ayes: Trustees Judy VanPaemel, Courtland Pieper, Dennis Healy, Jeanine Ingalls and Jerry Conner
Nays: None
Absent: None
Motion Carried
Motion by Trustee VanPaemel, seconded by Trustee Ingalls, to approve mayoral appointment of Mr. Terry Sorensen to fill the term of Larry West until the next municipal election in 2007.
Roll Call #3:
Ayes: Trustees Judy VanPaemel, Jeanine Ingalls and Jerry Conner
Nays: Trustees Courtland Pieper and Dennis Healy
Absent: None
Motion Carried
Mr. Sorensen was duly sworn into office by Clerk Fletcher and took his seat on the board.
GALLERY: Mr. Larry DeBoard, a resident on Girard Street, informed the board of a problem in his area with a neighbor who is not mowing the grass and also of motorists speeding. He is particularly concerned with the cars speeding since there are quite a few young children playing in that area. Officer Garza reported that a violation notice was issued for the long grass and that the front yard had been mowed. The back yard still needs to be mowed. There are a few days remaining in the violation notice, but the village may have to mow the yard and bill the owner if nothing is done.
Mr. DeBoard asked that a Neighborhood Watch program be started and that motorists speeding in the area be cited for violation. Officer Garza said he has monitored the area in the past. He also stated that the neighbors should call 911 when a violation is observed so that an officer may respond.
FINANCE: 1. Treasurer’s report for August 2006 was reviewed. (Item C on Consent Agenda).
2. Bill packets were reviewed by each trustee (Item I on Consent Agenda).
3. A bill of $500 for barricade rental during the Tug was presented by Trustee Pieper. The bill had been presented to the Tug committee for payment. The Tug committee feels they are not responsible for payment since they did not request the barricades. The barricades were in place to ensure parking would not interfere with emergency vehicles trying to get through on High Street during The Tug.
Motion by Trustee Conner, seconded by Trustee Ingalls to pay the $500 for barricade rental from the General Fund on The Tug line item.
Roll Call #4:
Ayes: Trustees Judy VanPaemel, Courtland Pieper, Dennis Healy, Jeanine Ingalls, Jerry Conner
And Terry Sorensen
Nays: None
Absent: None
2. Trustee VanPaemel reported that the TIF committee will be discussing the Developmental Agreement for the Simpson Addition at the next TIF meeting on September 19.
3. Trustee VanPaemel also reported that Beth Ruehl is reviewing a comparison study completed by Ken Williams. Ms Ruehl will be attending a board meeting sometime in the future to discuss her findings.
COMMITTEE INFORMATION
A. PUBLIC SAFETY COMMITTEE
1. Police
a. Monthly Report (Item E on Consent Agenda)
b. The board asked that 2 speed bumps be placed at The Heights (by Building 200) to help reduce speeding in the area. The two 100% recycled plastic speed bumps cost $78.17 each. They will be used during summer months and removed in the winter to allow street plowing.
2. Fire
a. Monthly Report (Item F on Consent Agenda)
b. A meeting is scheduled with the RCFPD on September 18 at 4:30 p.m. in the village hall. The meeting is open to the public.
3. Ambulance – No new report
4. Public Health – No new report
B. PUBLIC WORKS COMMITTEE
1. EMC – Monthly report for July (Consent Agenda Item G)
2. Water & Sewer
a. Ordinance 061109 increasing the water rates was reviewed to be effective with the November 1, 2006, billing cycle (Item H on the Consent Agenda).
3. Buildings & Grounds
a. Mayor Ferretti reported he has received information on a lower bid for monthly service on the mats for the village hall. He will bring the information to the next meeting.
b. Mayor Ferretti reported receiving a letter from the railroad indicating they don’t want to do anything with the former Jensen lease property. The board asked that an invoice be sent to the railroad for mowing for that ground and any other railroad property which has been maintained by the village.
4. Streets & Street Lights
a. The request from the Raabe’s regarding blacktopping of their road has been reviewed. The board determined this is an alley. The village will maintain the road as an alley and will plow and gravel but will not provide blacktop.
b. Attorney Lee has sent a letter to Mr. Bruce Petersen, indicating that North Shore Drive has been determined to be a private road and presenting these options suggested by the village board. A) continue to treat property as in the past, B) village to cease further action on the property or C) having the road dedicated to the city with a proper variance. “If the property is on railroad property, item “C” could be a huge problem.” The board will await a response from the North Shore Drive homeowners on this.
5. Cemetery – No new report
C. PUBLIC FINANCE COMMITTEE
1. Zoning –
a. A bill has been sent to R. Normoyle for $404 to recover the cost of engineering service billed to the village for reviewing the Windmill Estates subdivision proposal.
b. The board asked that zoning be placed at the beginning of future meetings so the building inspector will not be required to sit through the entire meeting.
2. Ordinance – See Water Ordinance Rate Increase (Item H Consent Agenda).
3. Planning – The Planning Commission meeting held on August 30, 2006, was determined by the village board to be an illegal meeting. The meeting was not published 15 days in advance and proper notification to residents was not given. The meeting will have to be rescheduled and proper notification given before the village board will accept any recommendations from the Planning Commission.
4. Grants & Audits – The auditors will be contacted to find out when the village can expect a copy of the current audit (2005/2006).
5. Personnel – Position of part-time building inspector (not over 999 hours per year) will be offered to Mr. Larry Molitor. Compensation will include $800/month wages, mileage and a cell phone (no IMRF).
CONSENT AGENDA
Motion by Trustee Conner, Seconded by Trustee VanPaemel, to approve the Consent Agenda with the removal of item “J” which was voted on at the start of the meeting.
Roll Call #5
Chairman declared motion carried
ITEM | Action | Description |
A | Approve | Minutes from 08/14/06 Board Meeting |
B | Approve | Minutes from 09/05/06 Committee of The Whole Meeting |
FINANCE |
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C | Accept | Treasurer's Report for 8/31/06 |
TIF |
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D | Approve | Payment of $1,014.75 to Kathy Orr for Professional Services 7/5 - 7/31/06 |
PUBLIC SAFETY |
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E | Accept | Monthly Police Report for August 2006 |
F | Accept | Monthly Fire Report for August 2006 |
PUBLIC WORKS |
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G | Accept | EMC Monthly report for July 2006 |
H | Adopt | Ordinance 061109 Amendment to Water Ordinance - Rate Increase |
PUBLIC FINANCE |
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I | Approve | Payment of bills as presented in trustee packets |
ADMINISTRATIVE |
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K | Approve | Offering position of Building Inspector (part-time-not over 999 hours/year) to Larry Molitor |
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| Compensation to include: $800/month, mileage, and cell phone |
CORRESPONDENCE
a. The R.I. County Health Department will be holding a meeting on 10/31/06 from 8:30 am to noon. Subject is responses to a Pandemic Influenza Outbreak
b. The Quad City Development Group will hold a breakfast on 9/18/06 from 7:30 to 9:00.
c. The 2006 Quad City Prayer Breakfast will be held 9/23/06
d. The Governor’s Conference on Afordable Housing will be held October 17 & 18.
e. A Prevailing Wage Seminar will be held on September 21.
GALLERY- No questions or comments
At 7:04 p.m.Trustee Pieper moved, seconded by Trustee Healy, that the board enter into executive session to discuss a probable litigation (5 ILCS 120/2(c)(11) and to review previous closed meeting minutes (5 ILCS 120/2(c)(16).
Roll Call #6
Chairman declared motion carried.
At 8:10 p.m. the board reconvened in open session. Mayor Ferretti reported that the board discussed a probable litigation and reviewed the closed meeting minutes. No action will be taken at this time.
At 8:12 p.m. Trustee Conner moved, seconded by Trustee Ingalls to adjourn the board meeting.
Roll Call #7
Chairman declared motion carried.
______________________ ________________________
Approved (Date) Chairman Mike Ferretti
_________________________
Village Clerk – Janet Fletcher
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