VILLAGE OF PORT BYRON

VILLAGE OF PORT BYRON

COMMITTEE OF THE WHOLE

120 S. Main Street

Port Byron, Illinois 61275

MARCH 5, 2007

The Committee of the Whole meeting was called to order at 6:00 p.m. on

March 5, 2007, by Mayor Pro Tem Jerry Conner.

Roll Call #1: Present: Trustees Jeanine Ingalls, Jerry Conner, Dustin Enright, Harold French, Terry Sorensen and Dennis Healy

Absent: None

A quorum was declared

Also present: Janet Fletcher, Village Clerk; Kevin Farrell, EMC Representative; Bob Ellis, Police Chief; Don Carey, Asst. Fire Chief; Larry Molitor, Building Inspector; Scott Kammerman, Missman Stanley & Associates Engineer; and Graham Lee, Attorney.

The Pledge of Allegiance was recited.

GALLERY: Mr. Bill Stormer, Public Affairs Officer for the Cordova Nuclear Plant introduced himself to the board. He said he is always available to the village to answer questions or receive comments regarding the plant.

FINANCE -

1. Treasurer’s report for February 2007 will be presented at the next meeting.

2. There were no new purchase order requests.

TIF DISCUSSION

Invoice for $2,073.75 was presented from Kathleen Orr for professional services 12/5/06 through 12/28/06. This will be on the consent agenda for approval at the next board meeting.
Invoice for $222.00 was presented from Kathleen Orr for professional services 01/05/07 through 01/12/07. This will be on the consent agenda for approval at the next board meeting.
The TIF Development Agreement with John Filbert has been presented for review and is ready to sign. An ordinance will also be presented for approval at the next board meeting concerning this agreement.
A bill from Ehlers & Associates for $1,575 for the TIF Feasibility Study will be reviewed and presented for payment at the next board meeting.
A bill from Ehlers & Associates for $4,000 for the Key Financial Strategy report will be reviewed and presented for payment at the next board meeting.

The requested 10-year project reports from the board have been forwarded to Ehlers & Associates by Trustee Healy. Trustee Sorensen will make a copy of his report and forward it to Ehlers.

COMMITTEE REPORTS

A. PUBLIC FINANCE COMMITTEE

1. Zoning -

a) The Zoning Board will meet on March 14 at 7:00 p.m. to review the preliminary plat for the Turkey Hollow subdivision.

2. Planning

a) Meeting is set for March 14, 2007 at 7:00 p.m.

b) The Planning Board will be meeting the third Wednesday in April (April 18) to discuss rezoning the Brinkman Property at 1006 North High Street from C2 to C1.

c) The Planning Commission has approved the information presented from Byron Woods Too. The Village Board indicated they would consider approval at the next board meeting after review by Building Inspector Molitor.

d) A preliminary agreement for services from Bi-State was presented for the board’s review . Attorney Lee will also review the contract.

e) The Planning Commission has approved the Riverfront Overlay plan for 711 North High. Village Board approval will be on the Consent Agenda at the next meeting.

f) Mr. Petersen asked that the board determine terms of office for the zoning board members. He will present suggested times for review and for board approval at the next meeting.

3. Ordinance – None

4. Grants & Audits

a) A $70,000 grant should be forthcoming for new air packs for the fire department.

b) Application is being made for a $25,000 grant for an extrication tool from the State Fire Marshall’s office.

5. Personnel - None

B. PUBLIC SAFETY COMMITTEE

1. Police - Monthly report for February 2007 was presented and reviewed.

2. FIRE – February 2007 report was reviewed.

3. Ambulance - No report

4. Public Health – No report

C. PUBLIC WORKS COMMITTEE

1. EMC - Monthly report for January 2007 was presented and reviewed.

2. Water & Sewer

a. Attorney Lee reported to-date he has not received a reply to the letter to Meadow’s Equipment.

b. Bid openings for the water treatment plant and Well #4 well pump and appurtenances occurred on 3/1/07 in the village hall. Peerless Service Company, Dubuque, Iowa was the low bidder for the WT plant, pump, column piping and pitless adapter at $20,585.00. Other bids were $30,000, $31,855 and $31,890.

Valley Construction was the low bidder on the water treatment plant. After corrections noted on Earth Excavation (On Site) and the elimination of the deductive alternate generator on the bid, Valley was still the low bidder at the corrected bid of $340,936. Other bids were $419,091.08 (gen. -$60,000), $479,772.60 (gen. -$49,000) and $519,398.50 (gen. -$40,000)

c. The board will need to designate someone to sign the notice of award letters for the above contracts.

d. Duane Smith, representative from USDA Rural Development, will be at the next water/sewer committee meeting on Wednesday, 3/7/07 and 4:00 p.m.

e. No update information is available on the DECCA grant.

f. A seminar will be held in Dallas, Texas on the USTI billing program currently in use in the water/sewer department. Cost to send our clerk to the seminar will be $275 for the seminar plus lodging ($99/night) and travel expense. The seminar dates are from April 19 (9:00 a.m.) to April 20 (12:00 p.m.).

3. Buildings & Grounds – No report

4. Streets & Street – Kevin will contact the state about repairing potholes on High Street (Rt. 84).

5. Cemetery – No report

6. Administrative – No report

CORRESPONDENCE

Mayor Pro Tem Conner reported having the following information available for review by the board:

Letter has been received from Carpentier, Mitchell, Goddard & Company regarding the 2007 audit. Cost is not to exceed $7,750 for preparing the financial statements and not exceed $650 for electronic filing of the Annual Financial Report.

OLD BUSINESS - None

NEW BUSINESS – The liquor license for the South Shore Grill is up for renewal. Since they have only been in business since the first of the year, the board felt it could wait to review the liquor to food percentage (50/50) until the next renewal period.

GALLERY - None

There being no further business, at 6:58 p.m. Trustee Ingalls moved, seconded by Trustee Enright, to adjourn the board meeting.

Roll Call #3

Ayes: Trustees: Ingalls, Conner, Enright, French, Sorensen and

Healy

Nays: None

Absent: None

Chairman declared motion carried.

_________________ ________________________

Approved (Date) Mayor Pro Tem, Jerry Conner

_________________________

Janet Fletcher, Village Clerk

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