BOARD MEETING

VILLAGE OF PORT BYRON

120 S. Main

Port Byron, IL  61275

February 12, 2007

6:00 P.M.

The monthly Board Meeting was called to order with the Pledge of Allegiance by Mayor Pro Tem, Jerry Conner, at 6:00 p.m. on February 12, 2007.

Roll Call #1:  Present:  Trustees: Dennis Healy, Jerry Conner, Harold French and Jeanine Ingalls

Absent:  Trustees:  Dustin Enright and Terry Sorensen

Also present: Police Lt. Paul Garza; Missman, Stanley & Associates Engineer, Scott Kammerman; Mike Poel, Fire Chief; and EMC Representative, Kevin Farrell; A quorum was declared.

ADMINISTRATIVE:   Mayor Pro Tem Conner asked the board to consider moving the acceptance of the part-time officer from the consent agenda to a stand alone motion.

NOTE:  Mr. Todd Whitchelo has removed himself as a candidate for part-time officer due to a promotion at his full time job.

1.              Motion by Trustee Healy, seconded by Trustee Ingalls, to remove items K and L from the Consent Agenda for a stand-alone motion.  (Item K & L on the C/A is to approve hiring Terry Engle and Todd Whitchelo as part-time police officers). 

Roll Call #2:      

Ayes:                 Trustees: Healy, French, Ingalls and Conner

Nays:                        None

Absent:               Trustees: Enright and Sorensen

Motion Carried

2.              Motion by Trustee Healy, seconded by Trustee Ingalls, to approve hiring Terry Engle as part-time police officer for the village.

Roll Call #3:      

Ayes:                 Trustees: Healy, French, Ingalls and Conner

Nays:                        None

Absent:               Trustees: Enright and Sorensen

Motion Carried

3.         Officer Engle was sworn in by Clerk Fletcher and welcomed as part of the village police department.

GALLERY:     

1.      Courtland Pieper asked a question regarding TIF laws.  If the new board will have only three members who live or have businesses within the TIF and they are not allowed to discuss TIF issues, does that leave only three members to make all the TIF decisions?  Does this pertain to the mayor and other committees?  What is the level of involvement of those board members living within the TIF District?  Trustee Healy said this would be a good area to discuss with Kathy Orr, TIF Attorney, when she is in the village on 2/20/07.

2.      Mr. Bruce Peterson from the Planning Commission asked if would be possible to have Rich Bull appointed to the commission at this time.  Mayor Pro Tem Conner answered that he felt the board and he would be more comfortable waiting for any additional appointments until the new board is in place in May.

FINANCE:      1.      Treasurer’s report for January 2007 was reviewed.  (Item C on Consent Agenda).

2.      The bills were reviewed for payment (Item H on the Consent Agenda).

3.      Payment to John Harris of $945.50 for review of Meadow contract was discussed for payment.  (Item D on Consent Agenda).

4.      Bill  $4,461.00 as final payment to Peerless for Well #4 was presented for payment.  (Item E on Consent Agenda).

TIF      1.      Resolution (#071202R1) to pay engineering costs on the 2006 Main Street Project of $9,166.49 from TIF funds was reviewed for approval.  (Item F on Consent Agenda).

2.      Resolution (#071202R2) to pay for the 2006 Main Street Project at a cost of $62,137.46 (including the $9,166.49 engineering costs) was presented for approval.  (Item G on Consent Agenda).

3.      A meeting will be held with TIF Attorney, Kathy Orr, and Ken Williams at 2:00 p.m. on February 20, 2007.  This meeting is open to the public.

4.      The ambulance barn contract with Mr. Filbert was discussed.  The paperwork has been misplaced and will have to be recreated for board approval.  Question was also presented as to the date when a request from Mr. Filbert for TIF funding was received.  The date will be researched.

COMMITTEE INFORMATION

A.            PUBLIC FINANCE COMMITTEE

1.                  Zoning – No report.

2.                  Planning  - A Planning Commission meeting is set for January 17, 2007 at 7:00 p.m.  Several items will be discussed, including a request to consider a RCO plan for 711 N. High.  This meeting is open to the public and has been advertised.   Notifications have been given to neighbors regarding discussion items for the meeting.  

3.                  Ordinance – None

4.                  Grants & Audits – None

5.                  Personnel - None

B.            PUBLIC SAFETY COMMITTEE

1.                  Police - Monthly Report (Item I on Consent Agenda)

2.                  Fire –

a.      Monthly Report (Item J on Consent Agenda).

b.      Fire Chief Poel reported the department is in line for another grant for approximately $65,000 to be used for air packs.  There should be more information forthcoming in three or four weeks.

3.                  Ambulance – No new report

4.                  Public Health – No report

C.            PUBLIC WORKS COMMITTEE

1.                  EMC – Monthly report for December 2006 (Consent Agenda Item N)

2.                  Water & Sewer

a.            Trustee Healy reported an invoice will be paid to MJH Engineering for survey work (approved at $750) and three plat drawings ($400). 

b.            Scott Kammerman met with Attorney Lee to help draw up a response letter to Meadow Equipment.

c.            The contact for the STAG W/W grant at Bi-State is Mike Bosen.  He has already started the paperwork for extension of the grant.

d.            Ordinance #071202A Declaring 1992 Ford F250 Utility Body Truck as surplus was discussed for adoption.  (Consent Agenda Item O)

e.            Ordinance #071202B Declaring 2.85 Cu Yd Dump Box, pump, reservoir, 4” tailgate auger with salt spreader and Western 9’ plow with UniMount attachment system as surplus was discussed for adoption.  (Consent Agenda Item P).

f.            Ordinance #071202C Declaring Emergency Chlorine Repair Kit “A” for 150# chlorine cylinders as surplus was discussed for adoption.  (Consent Agenda Item Q).

g.            Resolution #071202R3 authorizing Jerry Conner to sign loan documents on the water plant and water main project Loan L17-2500 was presented for approval.  (Consent Agenda Item M)

3.                  Buildings & Grounds  - No report

4.                  Streets & Street Lights – No report

5.                  Cemetery – No report

6.                  Administration – Discussed sponsoring a hole for $100 at the 8/12/07 golf tournament in conjunction with The Tug.  (Consent Agenda Item R)

CONSENT AGENDA

            Motion by Trustee Ingalls, Seconded by Trustee Conner, to approve the Consent Agenda with the removal of items “K” and “L”.

Roll Call #4:

                                    Ayes:                  Trustees:   Conner, Ingalls, French and Healy

                                    Nays:                  None

                        Absent:  Trustees:  Enright and Sorensen      

            Chairman declared motion carried

CORRESPONDENCE – None

OLD BUSINESS – None 

NEW BUSINESS – Clerk Fletcher asked that the board consider sending Shirley Hollister, Water/Sewer Clerk, to a USTI UserForum in Dallas Texas.  This is for the computer program utilized for billing.  Additional schooling on the use of it would be very beneficial to the village.  Costs will be presented at the next Committee of the Whole.

GALLERY-  Nicholas Ferretti, representing the Mike Ferretti family, presented the village with a $1,700 in memorial funds for the Fire Department.  Mayor Pro Tem Conner accepted the memorial and expressed how much Mike meant to the village and that he truly will be missed.

There being no further business, at 6:48 p.m. Trustee Ingalls moved, seconded by Trustee Healy, to adjourn the board meeting.

            Roll Call #5:

                  Ayes:                  Trustees: Conner, Ingalls, French, and Healy

                  Nays:                  None

                  Absent:      Trustees:  Enright and Sorensen

            Chairman declared motion carried.

______________________                            ________________________

Approved (Date)                                              Mayor Pro Tem, Jerry Conner

_________________________

                                                                        Village Clerk – Janet Fletcher

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