VILLAGE OF PORT BYRON
COMMITTEE OF THE WHOLE
120 S. Main Street
Port Byron, Illinois 61275
FEBRUARY 5, 2007
The Committee of the Whole meeting was called to order at 6:00 p.m. on
February 5, 2007, by Mayor Pro Tem Jerry Conner.
Roll Call #1: Present: Trustees Jeanine Ingalls, Jerry Conner, Dustin Enright, Harold French and Dennis Healy
Absent: Trustee Terry Sorensen
A quorum was declared
Also present: Janet Fletcher, Village Clerk; Kevin Farrell, EMC Representative; Bob Ellis, Police Chief; Don Carey, Asst. Fire Chief; Larry Molitor, Building Inspector; Scott Kammerman, Missman Stanley & Associates Engineer; and Graham Lee, Attorney.
The Pledge of Allegiance was recited.
Mayor Pro Tem Conner asked the assembly to observe a moment of silence in honor and memory of Mayor Mike Ferretti who passed away on January 29th. Mike served the village on many committees, as a board member and as Mayor since April 2005.
Attorney Lee was asked to clarify options the board has in electing an acting mayor or continuing with a mayor pro tem.
Motion by Dennis Healy to select Jerry Conner as Mayor Pro Tem, seconded by Dustin Enright.
Roll Call: Yes: Healy, Conner, Ingalls, French, Enright
No: None
Absent: Sorensen
Motion Passed
GALLERY: No comments
FINANCE -
1. Treasurer’s report for January 2007 will be presented at the next meeting.
2. There were no new purchase order requests.
3. Discussed bill from John Harris regarding fees of $945.50 in reference to the new well and Meadow Equipment.
4. Final bill from Peerless for Test Pumping Well #4 in the amount of $4,461.00 was discussed. This amount is not grant or loan eligible and will be paid for from the water/sewer fund.
TIF DISCUSSION
1. Kathy Orr and Ken Williams will be present at the 2/20/07 meeting of the TIF Committee. This will be at 2:00 p.m. instead of the normal 4:00 time.
2. A resolution for payment of engineering costs for the 2006 Main Street in the amount of $9,166.49 will be presented at the next meeting.
3. A resolution to cover the $62,137.46 paid on the 2006 Main Street project from TIF funds will be presented at the next meeting.
4. The TIF contract with John Filbert for the ambulance building is to be completed and should be ready for approval as soon as the paperwork is located.
5. The TIF committee is opening talks with Roger Hetz concerning a TIF contract.
6. Beth Ruhyl from Ehlers & Associates requested in November that the board send 10 year plans for each department. To date she has not received any plans. Dennis Healy and Terry Sorensen have completed this project, but the paperwork was evidently not passed on to Beth. The board should try to complete this task by the next meeting and give the reports to Dennis Healy for forwarding to Beth.
COMMITTEE REPORTS
A. PUBLIC FINANCE COMMITTEE
1. Zoning - Harold French will provide information for a zoning board meeting to discuss the final plat of Byron Woods Too (5 lot minor subdivision).
2. Planning
a) Meeting is set for February 21, 2007 at 7:00 p.m.
b) Bruce Peterson presented draft minutes from the
January 17, 2007 meeting.
c) The meeting on 2/21/07 will consider a zoning change from R2 to C1 for property at 711 N. High Street belonging to Shawn VanDriessche.
d) Discussed the possibility of the village adopting the International Zoning Codes. Books are available for review by the board. The planning commission will review the codes and bring recommendations back to the board.
e) Bruce Petersen noted a conversation he had with Mike Ferretti concerning the two vacancies on the commission. Bruce asked that Rich Bull be appointed, and Mike had mentioned Courtland Pieper as another appointee. No action will be taken at this time concerning the appointments.
3. Ordinance – Chief Ellis presented a proposed handicap parking ordinance for village streets. The village will need to meet the state regulations for handicapped parking. Chief Ellis is going to check into what is necessary. The ordinance will be discussed when more complete information is available.
4. Grants & Audits – No report
5. Personnel - Chief Ellis asked that he be given permission to hire Terry Engle and Todd Whitchelo as part-time officers for the village. Approval would be requested at the next meeting so they can begin their duties as soon as possible. Their resumes are available for board review in the Chief’s office.
B. PUBLIC SAFETY COMMITTEE
1. Police
a. Monthly report for January 2007 was presented and reviewed.
b. Chief Ellis reported that the police department has purchased two new computers since the old ones were out-dated and there was a problem with security on them. The cost will be reported as soon as it is available.
2. FIRE – January 2007 report was reviewed.
3. Ambulance - No report
4. Public Health – No report
C. PUBLIC WORKS COMMITTEE
1. EMC
a. Monthly report for December 2006 was presented and reviewed.
b. Kevin presented pictures of the new well. The well has failed the straightness test and Scott Kammerman said the problem is at the bottom of the casing. Kevin suggested taking pictures inside the casing might supply more information. Cost would be around $1,500. Attorney Lee asked that further discussion be held in a closed session regarding probable litigation on the well.
2. Water & Sewer
a. Valley Construction has completed work on the water lines.
b. Bid opening for the water treatment plant and pumping will be held on 3/1/07.
c. A paper was presented by Kevin regarding the Washington Trip and the briefing paper that will be presented.
d. The following items will be declared as scrap and be put up for sale by sealed bid:
1) 1992 Ford F250 Utility Body Truck with Ladder Rack and receiver hitch (VIN 1FTHF26H9NLA15533) which was purchased used.
2) 2.85 Cu Yd. Dump Box with hydraulic hoist, pump, reservoir, 4” tailgate auger with salt spreader and Western 9’ Plow with UniMount attachment system for use with central hydraulic system.
3) Emergency Chlorine Repair Kit – “A” for 150# Chlorine Cylinders. This was purchased for $1,000 and never used. Village has since changed method of chlorinating and this is no longer needed.
3. Buildings & Grounds – No report
4. Streets & Street
a. See payment for 2006 Main Street project under TIF.
b. The DOT is still continuing their audits of MFT funds.
5. Cemetery – No report
6. Administrative – No report
CORRESPONDENCE
Mayor Pro Tem Conner reported having the following information available for review by the board:
A thank you for sponsoring a hole at the annual golf outing (associated with Tug) was read. This year’s outing will be on August 12, 2007 and the cost of sponsoring a hole is $100. This will be on the consent agenda for the next meeting per the board’s request.
OLD BUSINESS - None
NEW BUSINESS – Dustin Enright asked the board if they had ever considered teleconferencing for board members who are out of town and would still like to be included in the meeting. There are several rules concerning this type of attendance and will be investigated for future consideration.
GALLERY - Mr. Courtland Pieper stated he had contacted the building inspector and city engineer in Moline and East Moline concerning handicapped parking and signage. If a request for handicapped parking on a village street is received, the village is responsible to see it is accomplished or could be subject to a law suit.
At 7:30 p.m.Trustee Ingalls moved, seconded by Trustee Healy, that the board enter into executive session to discuss probable litigation 5 ILCS 120/2(c)
Roll Call #2
Chairman declared motion carried.
At 7:59 p.m. the board reconvened in open session. Mayor Pro Tem Conner reported that the board had discussed a probable litigation and that no action will be taken at this time.
There being no further business, at 8:00 p.m. Trustee Ingalls moved, seconded by Trustee Healy to adjourn the board meeting.
Roll Call #3
Chairman declared motion carried.
_________________ ________________________
Approved (Date) Mayor Pro Tem, Jerry Conner
_________________________
Janet Fletcher, Village Clerk
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